Here are specific recommendations for information I believe a school should have before accepting a student back from a hospitalization (physical or mental) treatment program, or other such absence from school.
An age-old concern of mine is that a student is absent from school, receives some type of services and then, voila, all of a sudden they are sitting in their seat as if nothing happened. Is the student safe? Are the other students safe? Is there anything we (school) need to know? Attend to?
By a treatment facility’s accreditation they are obligated to formulate a “Discharge Summary” or similar document, but in my experience this is seldom done or if so it is done poorly and certainly it is not shared with schools. Please don’t accept such poor care.
Not having these 7 questions answered before a student returns to school is a potentially dangerous situation for that student, all your students and your entire school.
Final Note: What I also often see is that a school contacts a treatment facility or provider and asks for information and then never receives the requested data.
Tip: Place the responsibility for submitting the information on the parents—it will get done. Advise them that they are the customers of this facility and by law this information must exist.
REQUIRED INFORMATION FOR A STUDENT’S RETURN TO THIS SCHOOL AFTER A HOSPITALIZATION OR OTHER ABSENCE AT A PROGRAM, FACILITY OR TREATMENT CENTER.
Note: An executed Release of Information Form is on file at our school.
1- Please provide this school a copy of both your initial intake form and your discharge summary. (Note: To adopt this form for use as is, leave generous spaces between numbered items.)
2- If this student received academic assistance at your program/facility, please detail your current academic status of this student. Please attach transcripts, but also detail here the specific subjects, proficiency level, and areas covered while in your program. Please inform this school of any deficits you have seen in this student.
3- Please detail what services your facility will continue to provide to this student. List days and times of continuing contacts.
4- If your facility’s assistance to this student has ended, what follow-up is or should be taking place elsewhere? Did you set-up this follow-up with the student? Please provide the time and place of the first appointment.
5- What are your specific and detailed recommendations for this school to assist this student moving forward? (Please have the person who delivered service to the student fill this section out.)
6- If this student is on medications, please list those here and outline any side effects or other concerns this school should be aware of throughout the student’s school day.
7- When will your assistance to this student end? If it has already terminated, please provide that date.
Initial Report___________ Update___________